To clean up the file that you've just received back from your editor, you'll need to become familiar with the reviewing tool bar. By the time you're a few pages into your document, you'll be an expert!
The images you seen here may not look exactly like what you see on your screen, but they'll be close. The icons that Microsoft Word uses in each of the 3 versions (2010, 2013, and 2016) are slightly different, but the location of them is all the same
You may first want to see what the file looks like without all the changes. First, find the words "Final: Show Markup."
To the right of these words, you'll see a tiny triangle. The triangle opens a drop-down menu. Select "Final." All of the Track Changes and Comments disappear, as well as the gray bar that runs along the right side.
To begin the clean up, return to "Final: Show Markup" and start reading from the beginning of the file. Read through until you come across a Track Change left by your editor.
Do you want to accept it or reject it?
This may seem tedious as you have to go through each change and take care of them individually. The other option is to highlight a large section where you already know you accept or reject all the changes. You can take care of them all at once by clicking "Accept."
The previous and next buttons will skip you through the paper to the next change and can be more efficient than scrolling through looking for the next change.
Now to get rid of the comments!
The buttons to the right will delete them; you can easily move through them with "previous" and "next." You may also want to leave a comment and/or question for your editor.
Meet the Editor
I'm Coreen, and I am a copy editor, writer, instructor, digital marketer, and student of PR and Communications for organizations doing positive work in the world.